File Keywords

File Keywords is the input field used to apply keywords to a file: free-text keywords can be typed directly, or picked from a popover showing the Keyword Tree of all catalogs in the organization — individual keywords or entire groups at once. Already-assigned keywords appear as chips with a remove option.

If you type a keyword that is in no catalog, a note appears below the suggestions: pressing Enter saves it to the file only. With the Create keyword catalog permission you can instead use Add to catalog to add it to a chosen Group — it is then in the catalog and on the file. If the catalog holds the keyword in a different spelling, the field offers that spelling (Use „…“).

Keywords that are in no catalog are shown with an outline and the hint Not in the catalog; with the permission above they carry a book icon that puts them back into the field to be added.

This field appears in three places:

• the Keywords tab of the File Detail View
• as the value of the IPTC field Keywords
• in the Set Metadata action during batch processing of multiple files