Getting Started
Get up and running with VAULO in minutes – your quick-start guide to Digital Asset Management.
VAULO is your Digital Asset Management for teams – store, organise, and share media in one place. This page walks you through the key actions you need when getting started.
No account yet?
Head to the sign-up page to create your account and start your free trial.
Prefer a live walkthrough?
See VAULO in action in 15 minutes — book a demo.
Sign In
Open VAULO in your browser at app.vaulo.com. The login form will appear.
Enter your email address and password.
Click Sign in.
You are automatically taken to the last Space you opened — or to the Dashboard if you don't have a Space yet.
Forgot your password? Click Forgot password on the login page and follow the instructions in the email.
Create Your First Space
A Space is your top-level container — similar to a project or department. Within it, you can create any number of folders to structure your content.
Click the icon at the bottom of the Space list in the left sidebar.
Give your Space a meaningful name — for example the name of your project, client, or department — and confirm with Create Space.
Open the new Space and click Add folder to set up your first folder structure.
Upload Your First File
Files are at the heart of VAULO. Open the target folder and drag your file from Finder (Mac) or Explorer (Windows) onto the main area — the upload starts automatically.
Your First Search
The global search searches all files in your organisation across all Spaces. Press / or click the search icon and enter a filename or keyword.
Share Your First Content
Shares let you share files without recipients needing a VAULO account. For a quick start we recommend Direct Download — the recipient opens the link and downloads the file directly.
Right-click a file or folder and select Share.
Select Direct Download as the sharing type.
Optionally add a message for the recipient, set a password, or restrict the sharing duration.
Click Copy link — the link is copied to your clipboard and you can send it via chat or email.
Besides Direct Download, VAULO offers two more sharing types: Presentation and Embed. Detailed guides for those will follow in the Core Skills section.
Invite Your First Team Member
Invite colleagues to your organisation via email. Each member receives a role that determines what they can see and do in VAULO.
Click your profile picture or initials in the top right to open the account sidebar.
Click the button in the row of your organisation to open the organisation settings.
Click in the left navigation to go to the Members & Invitations page.
Click Add member, enter the email address, and select a role.
Click Create invitation — the invitation is sent by email immediately.