Managing shared links organization-wide
Use the SharedLinks overview in your organization settings to keep track of every shared link across your entire organization – no matter which folder it was created in.
While you can view the shares of a single folder directly from that folder, VAULO also gives you a central, organization-wide overview of every shared link – presentations, feed pages, downloads, and more.
Opening the overview
Go to your organization's settings and open the Add-Ons tab.
Select the "SharedLinks" tile.
The SharedLinks add-on is active by default for every organization – no separate activation is needed.
Searching and sorting links
Use the search field to find a specific link. The sort dropdown lets you order the list by date, views, or downloads.
Table columns
The table shows the following for each link:
- Name – thumbnail and title
- Shared as – e.g. presentation, feed, or download
- Security – switch directly in the table between public and password-protected
- Views – number of views
- Date – creation date
- Author – who created the link
Actions per link
The three-dot menu at the end of each row gives you the following actions:
- Copy link
- Open in new tab
- Edit – opens the presentation editor or the feed page settings, depending on the link type
- Delete – permanently removes the link after confirmation
Deleted links can't be restored. Anyone who had saved the link loses access to it immediately.
Rights Management
Manage user access in VAULO at three levels: folder, Space, and organization — from inviting members to assigning individual roles.
Configuring quick actions
Set up quick actions in your organization settings so members can set a rating or a label on a file with a single tap in the mobile VAULO app.