Creating and Editing Folders
Learn how to create and manage folders in your Digital Asset Management System. Whether you need to organize images, videos, or documents by department, client, or topic, this step-by-step guide walks you through the process.
Folders help you bring structure to your data organization. In combination with individual access rights, you can determine who should have access to each folder. Depending on how you use your VAULO account, you can use folders for various purposes. Here are a few examples:
Departments
Use a folder for each department of your company
Clients
Use a folder for each client you manage
Locations
Use a folder for different locations of your company
Topics
Use a folder for different topics
Events
Use a folder for different events
To create a folder, proceed as follows:
Navigate to the Space where you want to create a folder. Then click on Add folder. A window opens where you can set the name of the new folder. The new folder is created after clicking Add.
Creating Subfolders
To create a subfolder, click on the folder icon with the plus sign in the upper right corner of the screen. Alternatively, you can also right-click on the folder in which the subfolder should be created.
Editing and Deleting Folders
If you want to delete or rename a folder, you must first select it and then click on Folder settings in the upper right corner of the screen. Alternatively, you can also right-click on the desired folder and then click on Rename, Delete, or Folder settings.
Highlighting Folders with Labels
Similar to files, you can also assign labels to your folders. This makes them easier to find, sort, and manage. Decide which folders are particularly important to you and mark them in the appropriate color. Learn how this works here: HowTo: Selecting and editing labels
Creating and Editing Spaces
Learn how to create and manage Spaces in your Digital Asset Management System. Whether you need to organize content by department, client, location, or topic, this step-by-step guide walks you through the process.
Managing Files: Copy, Move, and Delete
Learn how to copy, move, and delete files in VAULO - either via drag & drop, through the context menu (right-click), or using the Lightbox for simultaneously editing multiple files from different folders. Basic knowledge of navigating the VAULO Digital Asset Management System is required.